Photocopy & Digital Image Requests

The Archives and Special Collections reserves the right not to accept a photocopy or digital image request if, in the staff's judgement, fulfilling the order will damage the collection or involve violation of United States Copyright Law (Title 17, U.S.C.).

Photocopy Requests

Ordinarily, photocopying from Archives and Special Collections material will be performed by the staff. All photocopies are made for one-time personal use by the researcher. Photocopies will only be made if it is determined by the staff that the process will not damage the materials in question. In general, the Archives and Special Collections will not provide copies of entire collections. Photocopying will be completed as time allows and the Archives and Special Collections makes no guarantee that copies will be completed during a researcher's visit.

There is a limit of 50 copies per researcher per calendar year. A researcher may petition for permission to exceed this limit.

Charges: The fee for photocopies is $0.20 per sheet. An additional fee of $5.00 will be charged for any photocopies mailed to a researcher.

Digital reproductions of photographs and texts are available upon request. Because preservation of its materials is a paramount concern, Archives and Special Collections reserves the right to decline to digitize materials, or to limit the amount of material that can be safely digitized.

Images will be burned to a compact disc or sent electronically through e-mail. Please allow two- three weeks for reproduction and mailing. Rush orders will be considered on an individual basis and will result in an additional charge.

1. Download, print, and complete the Digital Image Request Form.
2. Mail or fax the form to Archives and Special Collections.

Requests are processed once a completed and signed form and payment (checks only) is received.

Charges: The fee for digital images is $5.00 per image. An additional fee of $3.00 will be charged for any CDs mailed to a researcher.

Oversize, photograph prints, or special orders will be done by an outside contractor chosen by the Archives and Special Collections. All payment for reproductions must be made to the outside contractor in advance. Please contact Archives and Special Collections to request the order of a special order print.

In most cases, reproductions are made for one time personal use by the researcher. No photographic or text reproductions (physical or electronic) may be published or made publicly available without the prior permission of the Mount Holyoke College Archives and Special Collections. The Archives and Special Collections reserves the right not to accept a copy order if, in the staffs judgement, fulfilling the order will involve violation of United States Copyright Law (Title 17, U.S.C.) For further information please see our copyright statement.